Clinic Coordinator

Job Description

The Clinic Coordinator will serve as the essential support to the clinic’s operations by ensuring efficient coordination of various administrative and clinical activities. This individual will play a vital role in managing schedules, overseeing supply orders, supporting clinical services, and ensuring that regulatory and operational standards are maintained across the clinic. The role requires a detail-oriented, proactive professional who can handle a range of responsibilities, from patient follow-ups and clinic logistics to emergency preparedness and coordination with providers and external vendors. This role may require flexibility in working hours based on clinic needs and emergencies.

Key Responsibilities:

Clinical & Operational Support:

• Oversee lab results, medical supplies, test equipment, and emergency preparedness.
• Manage Chronic Care Management (CCM), Transitional Care Management (TCM), and overdue orders.
• Coordinate and monitor provider expense reports, medical device calibration, and infection control protocols.

Scheduling & Time Management:

• Manage clinic schedules, provider PTO, and time logs.
• Coordinate urgent appointments, sales meetings, and remote work approvals.

Administrative & Communication Support:

• Handle provider licensure, certifications, and CME compliance.
• Assist in patient communication, clinic cleanliness, and vendor coordination.

Clinical Compliance & Risk Management:

• Oversee lab result reviews, nursing competency checks, and DOT compliance.
• Maintain narcotics disposal records and infection control documentation.

Emergency & Safety Protocols:

• Develop emergency preparedness drills and manage AED maintenance.
• Serve as a point of contact for emergency situations.

Additional Duties:

• Coordinate school physicals and flu shot clinics.

Support antimicrobial stewardship programs and documentation.

Qualifications:

• Education: High school diploma (required); Associate’s healthcare-related degree (preferred).
• Experience: Preferred Minimum 2 years in clinical coordination or administration.
• Skills: Strong organizational, communication, and multitasking skills.
• Proficient in office software (Google Workspace, Microsoft Office Suite, etc.) and medical
  management systems.
• Experience with medical supply management, scheduling software, and payroll/timekeeping
  systems a plus.
• Ability to maintain confidentiality and manage sensitive patient information in accordance with
  HIPAA guidelines.

Knowledge of healthcare regulations, compliance requirements, and emergency protocols.

Physical Requirements:

• Extended periods of sitting, standing, or walking.
• Ability to lift up to 20 lbs.

Benefits